CO-SER
EVENT PROCEDURE
1. Development Process:
a. Identify needs, objectives, grade levels, integration (BOCES
can assist)
b. Identify artist(s) (BOCES can assist)
c. Implement program
d. Evaluate program
2. Payment Process:
IMPORTANT: The
artist or arts organization must be paid by BOCES, NOT the school district. If
they require a deposit or pre-payment, contact us for assistance.
STEPS: Before the event or program
a. At least FOUR (4) weeks before the artist’s performance,
the district arts-in-ed coordinator/contact should submit the Pre-Program Agreement form (see below) to our office. Please
make sure that your IAC representative and Business official have approved and signed this form prior to our receiving them. It cannot be processed without their signatures.
This form should be sent to: Chris Karczmar, Ulster County BOCES, 175
Rte. 32 North, New Paltz. NY 12561 or faxed to Chris at: 255-3836.
b. Chris will contact each artist directly regarding the paperwork
needed for payment. This payment paperwork must be signed by the BOCES Superintendent
prior to the event for the activity to be paid for through the coser.
This is very time sensitive. That is why it is imperative to have the
Pre-program form to Chris 4 weeks ahead of time.
c. The district will be billed for the cost of the program.
STEPS: After the event
or program
a. At the completion of the program the Arts-in-Education contact
must send BOCES the Verification of Performance and Program Evaluation forms (see below).
b. BOCES will then process the claim and pay the artist.
c. NOTE: Checks will
be sent directly to the artists, 2-4 weeks after the Verification of Performance form is received by BOCES. (you may fax or send this to Chris)
QUESTIONS??? Call Chris Karczmar at 255-1402 ext. 1312 or e-mail: ckarczma@mhric.org
